Re: [UUPoly-L] Rich needs buttons

[lisamorgan <lisamorgan@lairhaven.com>]

I am sorry, Jasmine, but I simply can't. I have had to tell my local
UU the same thing I am telling you--until I finish my degree, I can't
commit to ANY extra activities that will take mroe than an hour a
month or so.


I am also concerned about being too visible while living in a state
where it is hard enough being Lesbians without there being three of
us. I could lose my kids--I am not the bio mom. So I appreciate the
offer but I have to decline.


Thanks,


Lisa


-----Original message-----
From: JasmineGld@aol.com
Date: Mon, 13 Feb 2006 13:04:58 -0500
To: uupoly-l@uupa.org
Subject: Re: [UUPoly-L] Rich needs buttons

In a message dated 2/12/06 8:42:51 PM Eastern Standard Time, 
lisamorgan@lairhaven.com writes:

> What format is the database in? 

Lisa, are you interested in serving as UUPA's Secretary? The Secretary
(and 
all officers) must be active members of UUPA. Are you amember? 

We will be happen to discuss format and such with anyone interested in

serving as Secretary. Qualifications listed below. 

Jasmine Walston
President, UUPA 

Subj: [UUPoly-Org] Search for Secretary 
Date: 2/2/06 5:32:09 PM Eastern Standard Time 

:::snip::: The UUPA Board of Trustees is now searching for volunteers
and/or 
accepting nominations for the office of Secretary. This is an
opportunity to 
participate in UUPA's ground-breaking work of support, education, and 
spiritual encouragement regarding polyamory, work which I personally
find to be a 
privilege. The office of Secretary is vital to UUPA's long-term
success. This 
volunteer position requires organizational skills, time, and
visibility. The 
Trustees are looking for someone (1) with experience at maintaining 
organizational records, (2) who enjoys this type of work, (3) is
willing to visible about 
association withUUPA, and (4) who has enough time available to commit
to 
this crucial job. Ideally, we would like to find someone who feels
called to 
this specific service in support of UUPA and UUPA's mission. 

If you are interested in serving as UUPA's Secretary, please review
the 
Secretary's duties, listed at the end of this message.
Volunteers/nominees are 
asked to send a bio and resume to uupa@uupa.org, and include a brief
discussion 
of previous involvement in UUPA and why UUPA matters to you. Please
also make 
sure that your membership in UUPA is current. If you are not sure, you
may 
write to uupa@uupa.org to ask, or you may fill out a membership
application, 
which will extend current memberships. 

To date, the UUPA Secretary has always been a full voting member of
the Board 
of Trustees. If you are interested in serving as Secretary without
serving as 
a Trustee, please note this in your bio/resume, and the Boardwill look
into 
the possibility. 

Thank you, and I look forward to receiving qualified nominations. 
Jasmine Walston, UUPA President (see duties below)
------------------------------------------------------------------------------
-------------
Duties of the Secretary, excerpted from the UUPA Bylaws: 

SECTION 6.5. NOTICE OF MEETINGS
...The Secretary shall cause such notice to be sent by first-class
mail at 
least 30 days in advance of the meeting... the Secretary shall
enumerate the 
names and addresses of all the voting members. Timely notice shall be
sent to all 
the voting members thus enumerated....

SECTION 6.8. CONDUCT OF MEETINGS
...The Secretary shall act as secretary of all meetings of the
members, 
provided that, in the Secretary's absence, the chairperson shall
appoint another 
person to act as secretary of the meeting. 

SECTION 6.10. CONDUCT OF MAIL BALLOT
...Upondemand by the Polling Committee, the Secretary shall enumerate
the 
names and addresses of all the voting members as of the date the mail
ballot was 
called. 

SECTION 6.11. VOTING ROLL
The Secretary shall maintain a voting roll to record the names and
addresses 
of all the members who are eligible to vote at an impending meeting or
in a 
pending mail ballot.

SECTION 7.1. NOMINATING COMMITTEE
...The Secretary shall serve on the Nominating Committee ex officio,
without 
voting, and shall not be counted as one of its three members.

SECTION 10.6. CONDUCT OF MEETINGS
...The Secretary of the association shall act as secretary of all
meetings of 
the Board, provided that, in the Secretary's absence, the chairperson
shall 
appoint another person to act as secretary of the meeting.

SECTION 11.2. QUALIFICATION
All Officers shall be duly qualified voting members of UUPA.... 


SECTION 11.3. APPOINTMENT
Officers shall be appointed by the Board, and each such appointment
shall 
require the approval of a majority of the Trustees then in office....

SECTION 11.4. TERM
The President, Vice President, Secretary, and Treasurer shall hold
office 
until the next Transitional Meeting of the Board, or until such
Officer resigns 
or is removed or is otherwise disqualified to serve, or until such
Officer's 
successor shall be appointed and qualified, whichever occurs first.


SECTION 12.1. GENERAL DUTIES
Officers shall perform any and all duties imposed on them collectively
or 
individually by law, by these Bylaws, or as properly prescribed by act
of the 
members.

SECTION 12.5. SECRETARY
The Secretary shall:
(a) See that the association's records are maintained in accordance
with the 
provisions of these Bylaws relating to "Corporate Records, Reports,
and 
Seal;"
(b) Supervise the security, integrity, and appropriate availability of
all 
records of the association;
(c) Be custodian of the records and of the seal, if any, of the
association, 
and see that the seal, if any, is affixed to all documents requiring
it;
(d) See that all notices are duly given in accordance with these
Bylaws or 
as required by law;
(e) Keep a registry of the addresses of every person entitled to
notice of 
meetings of the Board of Trustees;
(f) Exhibit, or cause to be exhibited, to members and Trustees, at all

reasonable times, such books and records of the association as are
subject to their 
inspection pursuant to the provisions of these or any requirement of
law;
(g) In general, perform all duties incident to the office of Secretary
and 
such other duties as may be required by law, by these Bylaws, or as
may be 
properly prescribed by the members or the Board of Trustees.

SECTION 16.1. MAINTENANCE OF CORPORATE RECORDS
The Secretary shall take all reasonable steps to assure that no vital
records 
of the association are in the sole possession of any one officer or
agent of 
UUPA. The Rules of UUPA may specify a location where the following
records 
shall be kept, maintained, and appropriately made available:
(a) A written copy, certified by the Secretary of the association, of
the 
Bylaws as amended to date.
(b) A copy, as recorded within the past thirty (30) days in a form
approved 
by the Secretary, of the minutes of all meetings of Trustees,
committees of the 
Board, and minutes of all meetings of members, indicating the time and
place 
of holding such meetings, whether regular or special, how called, the
notice 
given, and the names of those present and the proceedings thereof;
(c) A copy, as recorded within the past thirty (30) days in a form
approved 
by the Secretary, of adequateand correct books and records of account,

including accounts of the association's properties and business
transactions and 
accounts of its assets, liabilities, receipts, disbursements, gains
and losses;
(d) A copy of all significant correspondence between the association
and any 
statutory authority, including copies of all required reports,
returns, and 
identification numbers or codes;
(e) A copy of all significant correspondence between the association
and the 
UUA, including reports submitted by the association pursuant to the
Rules of 
the UUA;
(f) A list, as recorded within the past thirty (30) days in a form
approved 
by the Secretary, of the current and past members of the association, 
indicating their names, their addresses, the class of membership held
by each member, 
the date of each member's admission to membership, and the date upon
which each 
member's class of membership expired or will expire unlessrenewed.
(g) Any ballots conveyed to the Secretary by the Polling Committee
within the 
past twelve months. Lists and ballots containing the identities of 
pseudonymous members may be kept in other locations, as specified by
the Rules of UUPA 
or, if not so specified, at the decision of the Secretary.


Additional requirements of the Secretary: 
* Willing to be visible about association with and service to UUPA. 
* Willing to publish name, position, and contact info in various
venues, 
including name, position, and email address on the UUPA website. 
* Mail new member packets
* Accept resignations and petitions from members and notify Trustees
of such 
* Attest to votes or elections on various organization or legal
documents 
* Double check records received from outgoing Secretary to make sure
they are 
complete and in good order. 



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Lisa Z. Morgan
lisamorgan@lairhaven.com
http://www.lairhaven.com